Licence and data
What happens to patient data after a software licence expires?
Clinosys stops licensed workflows without deleting the local database. Understand the exact boundary and prepare before expiry.
Verified 8 September 2026
Real software capture
An expired licence should never silently erase medical records. In Clinosys, the end of the signed validity window locks licensed workflows while local data remains encrypted and untouched on the computer.
What changes at expiry
No deletion
Expiry does not automatically delete or rewrite the local clinical database.
Workflows locked
The app returns to activation and blocks licensed clinical functions.
Encryption retained
Records remain protected by the same key hierarchy and clinic passphrase.
Renewal required
A valid licence is needed to reopen clinical workflows in the app.
Untouched does not mean accessible without a licence
Preservation and access are different. Clinosys keeps the local file after expiry, but activation replaces the clinical workspace until a new valid licence is loaded.
Do not wait for the final day. Track the expiry date, retain support details and maintain verified backups while the software is active.
- Expiry tracked
- Recent backup verified
- Passphrase stored safely
- Renewal procedure documented
Questions to ask every medical software vendor
Ask whether expiry deletes data, blocks reading, which exports are available before expiry and how long renewal takes. Get the answers in writing.
For Clinosys, the verifiable promise is limited and precise: the database remains local, encrypted and untouched; licensed workflows stay locked until renewal. Preservation is not free clinical access after expiry.
Clinosys expiry questions
Does Clinosys delete records when the licence expires?
No. The expired state does not erase the local database; data remains encrypted and untouched.
Can I keep reading records after expiry?
Not through the current licensed clinical workflow. The app displays activation until a valid licence is loaded.
What should I do before expiry?
Verify a recent backup, confirm safe passphrase custody and plan renewal or continuity early.
Verify the scenario before committing
Request a licence-state demo and written answers covering preservation, locking and renewal.